Oculus Group Privacy Policy
Last updated: Nov 28 2025
Oculus Group LLC is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, share, and protect personal information when you interact with our website, recruitment services, or communication channels including SMS text messaging.
By using our website or services, you agree to the terms described in this policy.
Information We Collect
We collect information in several ways
• When you contact us
• When you submit a form
• When you register interest in a role
• When you contact a recruiter or consultant
• When you request information about our services
• When you visit our website and interact with cookies
• When you communicate with us by email, phone, or SMS
The information we collect may include
• Your name
• Email address
• Phone number
• Resume information
• Job history
• Social media links
• Professional details you choose to provide
• IP address and browser information
• Cookies and tracking data
• Log file information
We do not knowingly collect information from children under the age of sixteen.
We do not collect sensitive data unless you choose to provide it. Sensitive data may include identification documents, work authorisation documents, health related information for reasonable adjustments, or diversity information. This type of information is collected only when required for recruitment or compliance and is handled with additional care.
How We Use Your Information
We use your information in the following ways
• To operate and maintain our website
• To communicate with you about roles or services
• To review your suitability for professional opportunities
• To match candidates to clients
• To respond to enquiries
• To send updates, newsletters, or promotional content when you consent
• To send SMS text messages when you opt in
• To comply with legal, regulatory, or contractual requirements
• To protect our rights, users, clients, and business
• To improve the quality and performance of our services
We do not sell personal information.
SMS and Text Messaging Terms
By providing your mobile phone number and choosing to opt in, you consent to receive SMS text messages from Oculus Group LLC. These messages may include recruitment alerts, informational updates, service notifications, and promotional messages.
Message and data rates may apply.
Message frequency may vary.
You can opt out at any time by replying STOP.
You can request support by replying HELP or by contacting us using the details at the end of this policy.
Your mobile number and SMS consent information are used only for sending text messages.
We do not share or sell SMS related information with external parties unless required to deliver the messaging service or to comply with the law.
If you provide a phone number through a form on our website, you will be asked to confirm your consent for SMS messages by checking a box that is not preselected. That check box links directly to this privacy policy.
No mobile information will ever be shared with third parties for marketing or unrelated purposes.
Cookies and Tracking Technologies
We use cookies and similar technologies to improve your experience on our website. Cookies help us understand how visitors use the site and allow us to provide a more personalised experience.
You can manage or disable cookies in your browser settings.
Common cookie functions include
• remembering your preferences
• understanding how users navigate our pages
• improving site speed and performance
• supporting basic analytics
Log Files
We collect information that your browser sends whenever you visit our site. This may include IP addresses, browser types, referring pages, exit pages, timestamps, and similar technical information. This information helps us improve security and performance.
Links to External Sites
Our website may contain links to external websites. We are not responsible for the content or privacy practices of those sites. We encourage you to review their policies before providing personal information.
Advertising Partners
Some third party advertising or analytics partners may use cookies or tracking technologies. Each partner has its own privacy practices. We do not control the activities of these third parties.
Lawful Basis for Processing (United Kingdom GDPR)
When we process your information under UK GDPR, we rely on the following lawful bases
• Legitimate interest which covers recruitment activity, communication with clients, responding to enquiries, candidate placement, and general business operations
• Consent which applies when you opt in for marketing or SMS messages
• Contract which applies when we need to process information to fulfil an agreement with you
• Legal obligation which applies when we must retain or share information to meet regulatory or statutory requirements
We process only what is necessary for each purpose.
Your Rights (United Kingdom and Europe)
You may have the following rights
• The right to access your personal information
• The right to request correction of inaccurate data
• The right to request deletion
• The right to restrict processing
• The right to object to processing based on legitimate interest
• The right to withdraw consent at any time
• The right to data portability
• The right to lodge a complaint with the Information Commissioners Office
Information Commissioners Office website
www.ico.org.uk
Your Rights in the United States
Residents of certain states including California, Colorado, Virginia, Connecticut, Utah, and Texas may have additional rights regarding access, deletion, correction, and limits on the use of personal information.
You may request
• Access to the personal information we hold
• Correction of inaccurate information
• Deletion of information
• Explanation of how information is used
• Information about data sharing practices
We do not discriminate against users who exercise these rights.
Identity Verification for Rights Requests
When you submit a request to access or delete your information, we will take reasonable steps to confirm your identity. This may require verifying your email, phone number, or other information previously provided to us.
This measure protects your information from unauthorised access.
Sharing of Information
We may share information in the following situations only
• With clients who are evaluating your suitability for a role
• With vendors who help us operate our website or deliver SMS messaging
• With third parties who support our recruitment operations
• When required by law or lawful request
• When necessary to protect our rights, our users, or our business
• In connection with a business transfer such as a merger or acquisition
We do not sell your information.
We never share SMS consent information for marketing or unrelated purposes.
Data Retention
We retain information only for as long as needed for legitimate business purposes or legal requirements.
Candidate and client information may be retained so that we can match future roles or assignments. You may request deletion at any time, subject to legal restrictions.
Security
We use reasonable technical and organisational measures to protect your information from loss, misuse, unauthorised access, or disclosure.
Although we take these steps, no method of transmission or storage is entirely secure.
International Transfers
We may store or process information in countries outside your own. When we transfer information internationally, we use appropriate legal safeguards to protect it.
Automated Decision Making and Profiling
We may use technology to support recruitment activity including searching resumes, matching skill sets, and organising candidate information. Automated tools do not make hiring decisions on their own and are always reviewed by human recruiters.
Changes to this Policy
We may update this Privacy Policy from time to time. The most recent version will always appear on this page. Continued use of our services means you accept any updated terms.
Contact Us
For privacy related enquiries, please contact us at
Oculus Group LLC
Email: support@oculusgroup.com
Website: www.oculusgroup.com
Privacy Officer email: support@oculusgroup.com