Job Summary: The client is seeking an experienced Intellectual Property Paralegal with at least 3 years of relevant experience to join our team. In this role, you will provide comprehensive support to attorneys, agents, and specialists throughout all phases of Patent Trial and Appeal Board (PTAB) proceedings, with a particular focus on inter partes review (IPRs). Additionally, you will contribute to patent prosecution efforts. While a strong understanding of PTAB processes, filings, and deadlines is essential, prior experience in patent prosecution is not required, as the client will provide training in this area.
The ideal candidate will have extensive knowledge of post-grant proceedings, a willingness to learn patent prosecution, and an interest in managing a docket that balances both PTAB and prosecution work.
This position requires the ability to work on-site during PTAB filings to ensure timely and accurate submissions.
Key Responsibilities:
- PTAB Proceedings
- Assist in the preparation and filing of documents for PTAB proceedings, including Inter Partes Reviews (IPRs), Post Grant Reviews (PGRs), and appeals.
- Thorough proficiency with the USPTO PTACTs platform and other PTAB specific procedures.
- Manage deadlines for PTAB submissions, coordinating with attorneys and clients to ensure timely filings and service to opposing counsel.
- Review and organize case files, ensuring all documentation is complete and accurate.
- Track and document case milestones, filings, and correspondence in document management systems.
- Serve as a point of contact for attorneys and other team members regarding PTAB-related questions and case statuses.
- Strong communication skills to assist in contacting the PTAB for IPR/PGR specific questions.
- Manage and assemble exhibits and evidence for filings and hearings.
- Ensure all documents meet formatting, citation, and content requirements as specified by PTAB rules.
- Patent Lifecycle Management
- Assist with managing all communications, filings, and documents for assigned clients, assisting attorneys with docket and workload management.
- Oversee U.S. and foreign patent applications from filing to grant.
- Client and Practice Support
- Customize practice support based on client preferences, following specific procedures for assigned clients.
- Assist with special projects, such as large file transfers and assignment or power of attorney projects.
- Provide backup support to other patent specialists within the team.
- Quality Control and Workflow Management
- Utilize quality control measures, including spellcheck and checklists, to ensure error-free work.
- Prioritize, route, and follow up on incoming client communications, maintaining a secondary docket of deadlines.
- Independently prioritize workflow and maintain an organized task schedule.
- Collaborate with the docketing department to keep them informed of impending deadlines.
- Maintain electronic files in accordance with firm standards.
- Engage with clients and team members using discretion and professionalism.
Qualifications:
- At least 3 years of recent patent PTAB legal experience in a law firm setting.
- Advanced Microsoft Office skills, typing at 65+ WPM, and impeccable attention to detail.
- Ability to multi-task, manage multiple priorities, and work collaboratively in a team environment.
- Preferred but not required experience with Foundation IP, AppColl, Worldox, and/or Anaqua.
- Positive attitude toward service to clients, attorneys, and co-workers.
- Self-starter with a commitment to success and professional growth.
- Outstanding organizational, interpersonal, and communication skills.